About the County Clerk’s Office
The County Clerk is one of eight elected county officials in every county in Oklahoma and is responsible for a wide range of duties mandated by the laws of the State of Oklahoma. The County Clerk is the recorder and custodian of land records and other real estate documents in the county. In addition, the County Clerk serves as the Chief Administrative Officer for county government facilitating all accounts payable, payroll, business record keeping, retirement system and formal tax protests. The County Clerk serves as a member of the Tulsa County Budget Board and the Tulsa County Employee Retirement System and supports many other boards and authorities as the recorder of minutes and business transactions.
The Oklahoma State Statutes set out the duties and the responsibilities of the County Clerk.
Functions of the County Clerk:
- Secretary to the Board of County Commissioners:
Secretary to the Budget Board.
- Member of the Budget Board
Secretary to the Excise Board:
- Receives all budgets submitted by cities, towns, and school districts in the County; presents budgets to the Board.
Secretary to the Retirement Board.
- Member of the Retirement Board.
- Secretary to the Tax Roll Correction Board.
- Secretary to the Equalization Board.
- Secretary to the Industrial Authority.
- Provide Payroll functions for all County officers and departments. Process pay claims for all elected officials and departments.
- Process governmental income tax reports.
- Provide accounts payable functions for all County departments. Encumber, audit and pay all County purchase orders for materials and services. All paid and outstanding warrants are balanced to the Treasurer's monthly reports.
- Prepare the County's Annual Financial Report and Monthly Financial Reports. The Accounting department audit records and balance accounts.
- Receive all claims filed against the County.
Our records are public information and may be viewed during business hours Monday through Friday from 8:00 a.m. until 5:00 p.m. Land Record data is available in the City-County Libraries.